Choose a password for your Fraser Hay Control login.
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Hay Season Control Centre
2026 live position from production, movements, deliveries, reconciliation and money.
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Needs attention
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Where the hay is now
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Buyer progress
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Farm Map
Property view: each farm is shown separately, using the same aspect-ratio correction as the approved v31 map so distant properties do not squash the paddocks.
Hay allocation
Select a paddock.
Hay hectares nominated
Baling
Enter the final bale total only when a paddock is finished.
Paddock
Final total bales
Baling date
Driver
Finished paddocks
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Hay Movements
Movements change location only — they never create bales.
Movement
From paddock
From shed
From bay
To shed
To bay
Lot reference (optional)
Stacking sequence (optional)
Buyer
Bales
Movement date
Driver
Truck (optional)
Docket number (optional)
Recent movements
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Sheds & Bays
Set up the physical bays in each shed. Hay movements use these bays so the inventory can be traced back to paddock and lot.
Shed
New bay name
Current shed inventory
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Buyers & Contracts
Buyer-bound hay movements appear here automatically. A physical delivery is not treated as a payment.
Buyer
Buyer management
Buyer name
Actions
Archived buyers remain in historical records.
2026 buyer setup
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Contract / program reference
Document type
Contract / program loaded
Treatment declaration completed
Payment terms / key commercial rule
Notes
Contracts & buyer documents
Document
Document category
Existing documents
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Contract Review & Approval
This is the controlled review layer. Proposed terms stay as a draft until you approve them. Approval does not create deliveries or payments.
Source document
Contract / program reference
Commodity / product
Contracted / maximum tonnes
Contracted / nominated hectares
Delivery location
Delivery deadline / window
Price / grade terms
Payment terms
Storage terms
Freight terms
Quality / rejection rules
Other important terms
Review notes
Allocated paddocks
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Delivery summary
Deliveries & Payments
Buyer-bound movements are the physical delivery ledger. Reconciliation adds actual tonnes and acceptance/rejection without creating another delivery. Financial transactions are allocated back to these deliveries without creating extra tonnes.
RCTIs, payments & top-ups
No financial transactions loaded.
Add financial transaction
Type
Stage / description
RCTI / reference
Transaction date
Amount ex GST
GST
Total incl GST
Cash received incl GST
Received date (optional)
Allocate ex-GST amount to deliveries
Choose a buyer above.
Notes
Reconcile selected delivery
Actual tonnes
Acceptance
Accepted tonnes
Rejected tonnes
Final grade
Weighbridge / buyer reference
Approved delivery value ex GST (optional)Leave blank while value is still only an estimate.
Notes
Money
Season-wide commercial ledger. Buyer contract setup stays under Buyers & Contracts; this page shows the money across all buyers.
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Buyer position
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Financial transactions
Buyer filter
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Analysis
2026 commercial performance using recorded deliveries, reconciliations and financial transactions. Forecasts are kept separate from actual accepted tonnes and recorded money.
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Buyer comparison
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Contract performance
Uses approved contract terms only. Draft terms are not treated as commitments.
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Paddock performance
Physical performance only. Revenue per paddock will be added later when payments can be allocated reliably back to paddocks.
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Financial mix
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Reconciliation & Exceptions
A single place to find records that need attention. Green means the record reconciles; amber needs information or follow-up; red is a physical inventory problem.
Physical inventory
✓
Reconciles
Needs attention
0
follow-up items
Serious problems
0
physical inventory issues
Exceptions
Physical inventory check
Where is the Hay?
0
saleable bales currently on farm
Mark hay Not Saleable
The bales stay in production history but are removed from saleable inventory.
Location type
Location
Bales
Reason
Notes
Not Saleable register
None recorded.
Test Data Cleanup
Owner/Admin only. Use this screen to remove test records before live operation. Deleting a buyer delivery also removes its payment allocations and reconciliation first. Deleting a baling record removes its adjustments, but only after its hay movements have been removed.
Paddock hay allocations
Clear test hay nominations and buyer hectare allocations from a paddock. This does not delete baling or movements.
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Hay movements
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Baling records
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Not saleable
Delete test Not Saleable entries so those bales return to the source inventory.
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Buyer setup & contract terms
Remove test buyer-season setup and manually entered contract/program terms. Buyer names and uploaded documents are left intact.
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Financial transactions
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Users
Owner/Admin only. Each person gets their own login. Never share passwords.